By-Laws of the Newton-Kingston Taxpayers Association
Article I Name
The name of this organization shall be Newton-Kingston Taxpayers Association, hereinafter referred to as NKTA.
Article II Beliefs and Goals
Government should be responsible and accountable, serving the needs of its citizens in a measured and reasonable manner. The growth of government spending and taxation must be brought and/or kept under control, with budgets based on available revenues rather than on spending desires. Spending and taxes of all levels of government should be reasonable, controlled by those who pay the bills - taxpayers.
Article III Purpose
The purpose of NKTA is to create an organization of men and women who share, support, promote and defend a non-partisan, fiscally conservative, constitutional approach to government at all levels; to educate the general public on issues relative to taxes, spending, the benefits of fiscal restraint, and the constitution; and to represent taxpayer interests at the New Hampshire State Legislature, at the Newton and Kingston Boards of Selectmen, and at the Sanborn Regional School District.
Article IV Officers/Executive Committee
Section 1. The officers of NKTA shall be Chairperson, Vice Chairperson, Secretary and Treasurer.
Section 2. The NKTA officers shall be elected by the Board of Directors and assume their duties upon election.
Section 3. The Executive Committee shall consist of the Chairperson, Vice Chairperson, Secretary and Treasurer. The Chairperson shall be the presiding member..
Article V Board of Directors
Section 1. The Board of Directors shall consist of up to 13 Directors who are elected by the membership, including the Officers comprising the Executive Committee, which is elected from among the Directors. Any officer who is also a Director shall have only one vote.
Section 2. Up to 6 Directors shall be elected for a one-year term and up to 7 for a 2-year term at the first election meeting, and subsequently all Directors shall be elected for 2 year terms.
Section 3. It shall be the role of the Board of Directors to set policy, promote the growth of NKTA, uphold NKTA's public image, and manage the affairs of the organization.
Section 4. It is the duty of the members of the Board of Directors to attend all scheduled meetings. Three excused meetings are allowed each year. To be excused, a Board member shall call or email the secretary prior to the meeting. Missing more than three meetings, or action detrimental to the interests of NKTA, shall constitute grounds of the individual to be removed and replaced by vote of the Board of Directors.
Section 5. Whenever a Board Member must be replaced, or a vacancy exists on the Board, the Directors shall elect a replacement, or elect a Director to fill the vacancy, at a Board of Directors meeting. The newly elected Director shall complete the term that was vacant.
Article VI Membership
Section 1. Voting membership is open to any individual Newton or Kingston taxpayer, voter or resident who supports the goals and purposes of NKTA.
Section 2. The Board of Directors may remove any member for cause or reason by a majority vote.
Section 3. Non-voting membership for corporations and organizations with similar interests may be approved by a majority vote of the Board of Directors.
Section 4. A member shall be considered in good standing if his/her dues are paid.
Article VII Membership Dues
Section 1. NKTA membership dues shall be set by the Board of Directors.
Section 2. Dues for all current members shall be due by January 1. For new members joining after September 1 in a calendar year, the dues of that year may be reduced by 50%.
Section 3. Contributions, donations and sponsorships may be accepted by the Board of Directors at any time in any amount.
Section 4. NKTA's fiscal year shall begin January 1st of each year.
Article VIII Qualifications and Tenure of Officers
Officers and Directors shall be members in good standing. Officers and Directors shall serve a term beginning in 2015 of one or two years, and after 2015 all terms will last for two years.
Article IX Duties and Responsibilities of Officers and Executive Committee
Section 1. The Chairperson shall represent NKTA in all matters of concern to the organization and shall have general supervision over the activities, affairs, finances, growth, public relations and projects of NKTA as directed by the Executive Committee and/or the Board of Directors.
Section 2. The Vice Chairperson shall serve in the absence or incapacity of the Chairperson, and shall assist the Chairperson in his/her duties.
Section 3. The Secretary shall maintain minutes of all meetings and provide copies of the minutes of each meeting at least 10 days before the next scheduled Board of Directors Meeting. Copies of the Treasurer's report shall be part of the minutes. The secretary shall maintain attendance records.
Section 4. The Treasurer shall maintain all financial records of NKTA, deposit all funds in a bank approved by the Directors, file all necessary reports annually, provide copies of all such reports to the Secretary and make records available for audit within 60 days of the end of the fiscal year. All checks in excess of $100 shall be co-signed by the Treasurer and the Chairperson. The Treasurer and/or Chairperson shall establish a bank account.
Article X Limit of Liability
The members, directors and officers of the organization shal1 not be personally liable for any debt, liability or obligation of the organization. All persons, corporations or other entities extending credit to, contracting with, or having any claim against, the organization, may look only to the funds and property of the organization for the payment of any such contract or claim, or for the payment of any debt, damages, judgment or decree, or of any money that may- otherwise become due or payable to them from the organization.
Article XI Committees
Section 1. The Board shall establish all Standing Committees and the Chairperson shall appoint chairpersons and members at his/her discretion. The Chairperson may also appoint ad hoc committees as he/she determines is necessary.
Article XII Meetings
Section 1. An annual Meeting of the members shall be held in the month of November to announce the election results of the NKTA Directors and the results of the vote, if any, on any changes to the by-laws.
Section 2. The Chairperson shall call at least one (1) Board of Directors meetings each year, which shall be held at least one month prior to the Members Meeting.
Section 3. Quorum for a Board meeting shall be 40% of the elected and appointed Officers and Directors.
Section 4. All NKTA members in good standing are welcome at all Board of Directors meetings.
Article XIII Election of the Board of Directors
Section 1. Any member in good standing may be nominated by any member in good standing at the regular Board of Directors meeting preceding the annual Membership Meeting in May.
Section 3. The Secretary, or his/her designee, shall prepare ballots containing all Nominees, and copies of any proposed changes to the bylaws, and email them, or a notice of link to a website where they are posted, to all NKTA members in good standing at least 15 days before the annual May Membership Meeting.
Section 4. Voting shall be by mail or by email or by completion of an on-line questionnaire.
Section 5. Only members in good standing shall be eligible to vote.
Section 6. Member shall return their ballots by mail to the official address of the organization, by email or by completing an on-line questionnaire, any of which are to be received no later than 5:00 PM two days before the day of the annual meeting.
Section 7. Only ballots returned on time shall be counted. Said ballots first shall be verified as legitimate, and then counted at a time and place, as directed by the Board or by the Secretary, or by his/her designee, prior to the Membership Meeting.
Section 8. All elections shall be decided by majority vote.
Article XIV Order and Procedures
The Chairperson shall announce the basis for the rules of all meetings if in conflict with Robert's Rules of Order, otherwise Robert's Rules of Order shall be applicable.
Article XV AmendmentsThese bylaws may be amended by a 3/5 vote of the Directors then in office, in person and/or by email